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UCLP Open Access: FAQs

To assist you with your deposit, please find answers to questions you may have on UCLP Open Access. If you can't find the answer you need, contact the UCLP Open Access team.

About open access

1. What is Open Access?

UCL's Open Access pages provide information on the benefits and types of Open Access.

Depositing full text in UCL Discovery

2. How and why should I deposit my files in UCL Discovery?

Using the deposit form, please provide your own ("depositor") details, basic publication details, and upload your final accepted manuscript (see question 3) and any supplementary files.

Mandatory fields including file upload must be completed in order to deposit. Please note that each file must be no larger than 5MB.

For assistance, please contact the UCLP Open Access team.

UCL authors should maintain their publication record and deposit copies of research publications using the RPS system. Further information is available via UCL's Open Access pages.

3. The files I wish to upload amount are over 5MB. How should I proceed?

You can deposit multiple files of up to 5MB each by holding the Ctrl key whilst selecting more than one file. If you need to send files over 5MB, please contact the UCLP Open Access team for assistance.

Open access requirements

4. My funder requires me to deposit the final accepted manuscript. What is this?

Your 'final accepted manuscript', sometimes referred to as your 'final author version', 'final author manuscript', or 'final manuscript', is the version of your work which:

  • has been accepted for publication
  • has been peer-reviewed
  • is not the final published output

This can often be a Word version of your publication. Most publishers allow this (and only this) version to be made available in an open access repository, sometimes after a delay. The final accepted manuscript is the version that must be uploaded to UCL Discovery.

Contact the UCLP Open Access team to find out more.

5. Does my funder have an open access policy?

Most research funders require grant-holders to make their publications open access. Contact the UCLP Open Access team for specific advice.

Open access funds

6. Are any funds available via UCL to pay Gold open access costs?

UCL encourages Green open access; limited Gold funds are available for UCL corresponding authors who are full UCL staff or research students. Please see UCL's Open Access web pages for further information.

Open access status and deposit

7. When is the best time to deposit my full text?

We will accept past and current publications. If your paper is funded it is usually best to deposit at the time of acceptance or soon after.

8. If I have already paid for Gold open access, do I need to check that my paper is made open access after payment?

No - the UCLP Open Access team will check for you, if you simply let us know that the paper has been published. We will then also deposit the published PDF in UCL Discovery.

9. What should I do if my funder requires me to deposit in a subject repository (e.g. Europe PubMed Central)?

If your funder requires you to deposit in a subject repository (e.g. Europe PubMed Central), you will need to check that the publisher has done this for you.

Help and training

10. Can you offer an Open Access presentation/training session to my Department?

Yes - the UCLP Open Access team can provide training to suit you, whether you'd like a brief overview in a department meeting or an in-depth workshop focused on a particular research area. Contact us to discuss your requirements.