- About UCL Discovery
- Open Access
- Using UCL Discovery:
For UCL authors
Copyright & UCL Discovery
Re-use of UCL Discovery publications
The copyright owner, usually the publisher or the author, retains the copyright of publications held in UCL Discovery.
You may download and print a single copy of any item (and its associated media) held in UCL Discovery for your personal, non-commercial use without prior permission or charge, provided that you correctly refer to this paper when making use of the content, either as a direct quotation or as a source of information. Please see 'Citing research' for more information.
Further use of any items from UCL Discovery may infringe copyright. If the material is required for any other purpose, you should contact the author or publisher directly.
For UCL authors, copyright information can be found further down this page.
To cite items found in UCL Discovery correctly, please always cite the published (or unpublished) source, and that it is available at UCL Discovery.
For example, the discussion paper "Immigration, wages, and compositional amenities" by D. Card, C. Dustmann and I. Preston would be cited as per the reference at the top of the UCL Discovery record:
Card, D., Dustmann, C., & Preston, I. (2009). Immigration, wages, and compositional amenities. CReAM Discussion Papers (CDP 29/09). Centre for the Research and Analysis of Migration (CReAM), London, UK. Available at http://discovery.ucl.ac.uk/18906/
You are advised to consult the publisher's version before citing items held in UCL Discovery, particularly if your work is pending publication.
Copyright for UCL authors
UCL (University College London) is committed to encouraging the successful exploitation of intellectual property by its staff and students, and to maximising the value of intellectual property for the benefit of all involved in its creation.
With few exceptions, UCL recognizes the rights of its staff to ownership of copyright and other forms of intellectual property rights (IPR). This applies to research publications, books and other similar publications in all formats derived from work undertaken during the course of their employment. (More information on IPR at UCL can be found at http://www.ucl.ac.uk/library/scholarly-communication/ipr.shtml).
After submitting scholarly work to a publisher, most publishers will require authors to sign a publication agreement. The most commonly used agreements are Copyright Transfer Agreements or Exclusive Licence Forms; both generally require authors to transfer rights to the publisher. We recommend that authors review carefully any copyright transfer agreements they are asked to sign, as the forms outline how you will be able to use your work before and after publication.
The rights retained by authors depend on the nature of the agreement with the publisher. If authors wish to retain additional rights over their work, it is possible to suggest amendments to the publisher. Further information can be found in the online Copyright Toolbox.
The Scholar's Copyright Addendum Engine will help you generate a PDF form that you can attach to a journal publisher's copyright agreement to ensure that you retain certain rights.
The Scholarly Publishing and Academic Resources Coalition "SPARC" have produced an Author's Addendum that can be downloaded from http://www.arl.org/sparc/author/addendum.shtml.
Deposit in UCL Discovery
The majority of UCL research output is either harvested, imported, or manually entered in RPS for transfer to UCL Discovery. Guidance and training on adding publications to RPS is available at the ISD site. (A simple step-by-step deposit guide is available for authors and their representatives). UCL research that does not have a current or former UCL author, such as proceeding papers from a UCL conference or working/ discussion papers from a UCL series, can be submitted to UCL Discovery direct.
The UCL Publications Policy encourages the deposit of UCL research in RPS for display in UCL Discovery; this includes both publication details and full text (or equivalent). UCL Discovery must, however, comply with copyright law; where material deposited in RPS has been accepted or published by a publisher, the relevant copyright permissions will be checked by UCL Discovery before any item is made publicly available.
Over 60%1 of journal publishers permit authors to post a copy of their research output onto an institutional web site, although most do not permit use of the "Published Version", i.e. the final PDF. Publishers allow instead the author's "Accepted Version" of the article; this is the author-created version that incorporates referee comments and is accepted for publication version.
Some journal publishers do not allow authors to post a copy of their article onto a departmental and/or institutional website - to do so would be to breach your copyright agreement; in this case only the publication details will be made available in UCL Discovery. To find publisher policies, browse the SHERPA RoMEO site, which lists copyright and self-archiving policies over 600 publishers. Please note that mention of "post-print" refers to the "Accepted Version".
UCL Discovery will comply with any conditions stipulated about making copies of your material openly available through this service. Where the situation is unclear, we will liaise with the publisher on your behalf to seek permission to make a copy of your publication available through UCL Discovery. This also applies to other publication types, such as books, chapters, and proceeding papers, where rights may not have been retained at the time of publishing.
We recommend that UCL researchers deposit their final drafts in RPS (for transfer to UCL Discovery), as soon as they are accepted for publication. This gives authors of research the advantages of early dissemination and increased visibility, helping to maximise the impact of the research, while ensuring that the service complies with copyright law. In cases where the use of a publisher-formatted PDF is permitted, UCL Discovery will exchange the author draft for the published version.
We accept a large range of file formats for both full text, non-textual and supplementary items. Please contact UCL Discovery if you require further information.
- Morris, S. (2009) Journal author' rights: perception and reality, PRC Summary Paper 5, http://www.publishingresearch.net/author_rights.htm