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Rising to the level of a record? Some thoughts on records and documents

Yeo, GE; (2011) Rising to the level of a record? Some thoughts on records and documents. Records Management Journal , 21 (1) 8 - 27. 10.1108/09565691111125071. Green open access

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Abstract

Purpose: This paper seeks to suggest ways of understanding the relationships between records and documents. / Design/methodology/approach: The paper reviews some of the statements made about records and documents in professional literature. It also offers some thoughts on the connections between records and documents in digital and pre‐digital environments and their intersections with other concepts such as “data”. / Findings: Although professionals have often seen records and documents as closely intertwined, this paper argues that the record and the document follow different logics. Documents are characterised by their format, records by their relation to activities, events or other temporal occurrents. Records need not be in documentary form, and can exist at multiple levels of aggregation. The notion that documents become records when they are “declared” is problematic. Capture and declaration do not determine record status, but if capture systems are robust they allow the power of the record to be harnessed to the fullest possible extent. / Originality/value: The paper seeks to explicate some basic concepts of the professional discipline.

Type: Article
Title: Rising to the level of a record? Some thoughts on records and documents
Open access status: An open access version is available from UCL Discovery
DOI: 10.1108/09565691111125071
Publisher version: http://dx.doi.org/10.1108/09565691111125071
Language: English
Additional information: © Emerald Group Publishing Limited
Keywords: Data analysis, Classification, Information management
UCL classification: UCL > School of Arts and Social Sciences > Faculty of Arts and Humanities > Information Studies
URI: http://discovery.ucl.ac.uk/id/eprint/1354835
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